Privacy Policy

1.  Introduction 

The Scottish Global Health Co-ordination Unit is committed to safeguarding your personal information (personal Data). This is information that relates to information which could directly or indirectly, when used with other information could  identify an individual (Data Subject).

This Privacy Notice informs you about why we collect information, what information we collect and where we collect the information from as well as your rights.

2.  Why we collect information

Personal data shall be collected for specified, explicit and legitimate purposes only and not further processed in a manner that is incompatible with those purposes.

We collect and process information including your personal data to:

  • Facilitate information sharing, and enable NHS staff and others to connect with one another.
  • Improve the site by monitoring how you use it.

3.  What information we collect

Personal Data shall be processed lawfully, fairly and in a transparent manner in relation to the Data Subject. In accordance with this principle, we collect the following information:

3.1  Champions and People Registers

  • Name
  • Email address and phone number
  • Place of work and job title
  • Global health experience

When you complete the above registers, we explicitly ask you for your permission to share the information you provided with NHS and other colleagues interested to connect, and share information with you.

3.2  Health Partnership 

We collect and process Health Partnership information i.e all the information provided on the project submission form. This information is published on our Health Partnership mapping tool available on our website for anyone interested to view. It’s your responsibility to ensure permission has been obtained for all individuals named, and any photographs included in your health partnership submissions.

We reserve the right to publish or not publish any content you submit. If we need to contact you regarding your submission, we may contact you via the email address or telephone number you provide.

3.3  Queries via the website

If you contact us with a query we collect your email address and any other personal data contained in your message to provide you a response. We may also use your personal information  to connect you with the appropriate Board leads or other relevant party.

3.4  Website usage

We use cookies to record, measure, analyse how long you spend on the site, which pages you visit and how you use the site. We use this information to monitor site usage, it helps us to improve the site. When we link to other websites, we encourage you to read the privacy policy statements contained on those sites.

3.5. Social media – Twitter 

We collect your posts (including photos) and messages on twitter directed to our twitter account. @ScottishGHCU

3.6  Conferences and events

We collect and process information provided by you when you register for one of our events. We will explicitly ask you for your permission to share the information you provided to us with anyone else e.g. other delegates as part of a conference pack

3.7  Publications and marketing materials, including online

We regularly request contributions (written, photographic) for use in publications and marketing materials, including the global health website. We collect and process information provided by you for this purpose, including statements of consent to use.

4.  Your Rights

You have a right of access to any personal data we hold about you, by making a Subject Access Request (SAR). In addition, if you believe that the data we hold is inaccurate or incomplete you can ask us to update our records. If you are unhappy with the way in which we process your personal data you can request that we stop or restrict the processing we complete using your personal data or ask us to delete the personal data we hold about you.

Find out more about your rights on the Information Commissioner’s site.

5.  Complaints

If you feel we have been unable, or unwilling, to resolve your information rights concern, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO). The ICO are the supervisory authority responsible for data protection in the UK.

For further information, including independent data protection advice and information in relation to your rights, you can contact the Information Commissioner at:

The Information Commissioner
Wycliffe House
Water Lane

Tel: 08456 30 60 60

You can also report any concerns here:

Date: 11/02/21

This Privacy Notice will be reviewed periodically.